Event and Administrative Coordinator

POSITION SUMMARY

The Colorado Rural Electric Association is seeking a highly organized and proactive Event and Administrative Coordinator to join our team in Lakewood, Colorado. This is a full-time, non-exempt position dedicated to providing vital event and administrative support to the General Administration Department. Operating in a fast-paced environment, the successful candidate will play a key role in managing end-to-end event logistics, calendar scheduling, member and vendor relations. If you are a detail-oriented professional who thrives on keeping operations seamless and executing flawless events, apply now to join our growing team.

JOB OBJECTIVE

  • To support the needs of the association and it's membership.
  • To organize meetings and education courses sponsored by the General Administration.
  • To provide internal communications to internal staff and the membership.
  • To assist in coordination of activities of the CREA Board of Directors.
  • To provide administrative support to the Executive Director and Director of Member Services and Education.
  • To carry out special projects on a case-by-case basis.

AUTHORITIES

Has the authority and responsibility for the following: Works on assignments that may be complex in nature where considerable judgment, critical thinking, analysis, detail, and initiative are required in resolving problems and making recommendations. Serve as liaison with internal and external contacts. Prioritizes work by gathering information from staff to determine the department’s needs. Performs administrative functions based on an understanding of CREA’s policies and the executive director’s views and philosophy.

Considerable judgment, tact, discretion and initiative must be used.

Takes initiative to help CREA be as efficient as possible.

EDUCATION & CONFERENCE ACTIVITES:

  • Assist with the execution and planning of CREA’s annual and fall meetings. This includes programming and managing the registration system; soliciting and serving as the contact person for exhibitors and registrants; preparing program materials for print; preparing name badges, posters, and PowerPoints; tracking attendance for various functions and maintaining attendee and exhibitor lists; coordinating room reservations; organizing and running the registration table; maintaining aspects of CREA’s website; preparing the official notices and taking minutes at membership meetings; and providing exceptional customer service.
  • Assist with the execution and planning of CREA’s Rocky Mountain Utility Exchange. This includes programming and managing the registration system; soliciting and serving as the contact person for sponsors and registrants; preparing program materials for print; preparing name badges, posters, and PowerPoints; tracking attendance for various functions and maintaining attendee and sponsor lists; coordinating room reservations with the venue; organizing and running the registration table; various other tasks to ensure the success of the event, and providing exceptional customer service.
  • Responsible for the execution of some of CREA’s education programs including hiring instructors for education classes; programming and managing the education course registration system; sending course announcements; designing, copying and distributing program materials; developing and summarizing course evaluations; maintaining attendance records; and developing and communicating logistic to the host venue. Includes organizing various conferences including setting the agenda, finding speakers and hotels, organizing entertainment, keeping the program within budget, and process billing as needed.
  • Responsible for organizing the NRECA Legislative Conference in Washington D.C. including setting up congressional appointments, registering and maintaining the group registrations/hotel reservations, and handling the details for meal functions.
  • Assist with the planning and execution of the Youth Programs: Electric Cooperative Youth Tour and Cooperative Youth Leadership Camp. This includes compiling mailings, organizing materials and supplies, updating and printing brochures and posters, assisting with the social media promotion, manage registration system and organize information, maintain communication with participants, and serve as a chaperone for each event.
  • Serves as staff liaison to the CREA Task Force. This includes assisting them with their newsletter, make arrangements for their meetings including room assignments, audio/visual needs, food and beverage. Assist where needed with special programs they may plan.
  • Registering and maintaining hotel reservations for multiple CREA employees and board members for various national and local conferences throughout the year.

ADMINISTRATIVE RESPONSIBILITIES

  • Responsible for preparing the official board meeting notice, collecting board reports from staff members, working with the executive director and board president on meeting and travel arrangements, organizing field trips and group meals when appropriate, setting up hotel room blocks, and organizing the holiday party when applicable. Maintaining records for board meetings on online software (Call to Order).
  • Responsible for hosting events held at the CREA office, to include ordering catered meals, supplying snacks/refreshments, welcoming guests, being available and accommodating during events, and for cleaning up after meals/events.
  • Schedule conference calls, web conferences, and meetings, and serves as the web conference host for various meetings.
  • Greet visitors; answers incoming phone calls; prepare correspondence, some of which may be confidential in nature; responds to routine emails; maintain and purchase appropriate levels of kitchen/property supplies; and take responsibility for the operation and maintenance of the main copier and mailroom equipment.
  • Accurately maintain a comprehensive electronic and hard copy filing system of correspondence and other administrative records for the department. Archive files at the end of each calendar year.
  • Maintain up-to-date master mailing lists and e-mail lists. Maintain events and education calendar documents and website pages. Maintain calendar for CREA’s conference rooms. Distribute weekly schedules to keep management and staff informed of work and office schedules.
  • Responsible for keeping the General Administration sections of CREA’s website current.
  • Serve as a games manager for the CREA Task Force and file the appropriate paperwork for them and the Colorado Electric Educational Institute Board of Directors at the Secretary of State.
  • Responsible for writing articles for the association’s monthly newsletter, Co-op Report.
  • Performs other duties as directed or required.

REQUIRED SKILLS/QUALIFICATIONS

  • Two-year certificate from college or technical school; or equivalent combination of education and experience.
  • Minimum five years related experience.
  • Superior written and oral communication skills.
  • Ability to provide top tier customer service skills.
  • Detail oriented with the ability to produce high quality and accurate work.
  • Ability to take initiative, work efficiently (independently and as a team), follow instructions thoroughly and problem solve.
  • Experience with all types of office equipment.
  • Computer experience: Microsoft Word, PowerPoint and Excel. Knowledge of Constant Contact, Call to Order, Cvent, and InDesign software desired.
  • Must be able to lift a minimum of 25 lbs.
  • Self-motivated, highly dependable, cooperative, patient, courteous, adaptable, flexible, creative, critical thinking and independent problem-solving abilities. Must be able to interface with diverse groups of people in a professional manner.

WORKING LOCATION & CONDITIONS

  • In-person work, office is located in Lakewood/Belmar area; remote opportunities occasionally.
  • This is considered to be an exempt position under the Fair Labor and Standards Act.
  • Various overnight trips and travel will be required throughout the year (estimating ~3-4 weeks total of travel annually).
  • Adaptable to changing priorities.

COMPENSATION AND BENEFITS

  • Salary range to start: $60,000 - $75,000
  • Competitive benefits package, including health insurance, 401k, retirement plan, and paid time off.

APPLICATION DEADLINE

August 14, 2026

Please send your resume and cover letter to jobs@coloradorea.org.